Section E Personnel

Introduction

The Board Members of SEC recognizes that employees are the most significant and valuable resource. In order to attract and retain employees who can support the mission, vision and goals, SEC will ensure that policies are in place to provide a safe, caring and respectful workplace, to compensate staff fairly and appropriately, to provide staff with excellent benefits and to supervise, evaluate and hold them accountable.
The Personnel section includes all of the policies related to hiring, compensation and conditions of employment for teaching and support staff. Staff on teaching contracts shall be referred to as “teachers” throughout this manual.
Personnel is divided into five subsections:


E.1 Employment
This subsection provides policies on recruitment and appointment, conditions of employment, records and acknowledgement and resignation/termination.


E.2 Compensation
The compensation subsection outlines compensation, benefits and allowances provided to employees. There shall be no loans given out to employees as these are educational funds.


E.3 Leaves
Leaves, such as maternity leave, parental leave, compassionate care leave, and sick leave are covered in this subsection.


E.4 Supervision and Evaluation
This subsection includes policies on supervision, evaluation, merit increases and professional learning.


E.5 Respectful Workplaces
The intent of the policies in this subsection are to provide a safe and respectful workplace. Included are policies on grievances, workplace harassment and progressive discipline.

Please note that definitions of position classifications referred to in this section are defined in the glossary following this introduction.

CLASSIFICATION GLOSSARY

Classification of Employees
There are four classifications of employees at SEC. They are permanent full-time , term, casual, and student . Definitions follow.

1. Permanent Employees - Full-time
Permanent full-time employees are employed on a permanent full-time basis. These employees are expected to work an 8 hour day, which is considered a normal day.

2. Term Employees
Term employees are employed on a continuous full-time or part-time basis for a contractually limited period of time. This may include:

  1. “Leave Replacement” in which the person is employed to replace an employee who is on leave. The employment has a fixed end date.
  2. “Grant” projects or other projects in which the person is employed for the duration of a project or as provided under special funding arrangements. The employment has a fixed end date.

Term employees shall not be used to circumvent the establishment of permanent positions. Employees in term positions, who are employed for a period of continuous employment in the same position in excess of twenty-four (24) months, become permanent employees. The exception to this is to those covering the duties of an absent permanent employee who is expected to return to work.

3. Casual Employees
Casual employees are employed on an irregular and unscheduled basis. Casual employees shall not be used to circumvent the establishment of term or permanent positions.

4. Student Employees
Students shall be classified as casual employees and shall be hired in accordance with The Employment Standards Code. These students shall work under the supervision of a Employee as designated.

E.1 Employment Structure

E.1.A

Equal Opportunity for Employment

E.1.B

Recruitment of Personnel

E.1.B-P

Recruitment of Personnel Procedure

E.1.C

Criminal Record Checks (CRC) and Child Abuse Registry Checks (CARC)

E.1.C-P

Criminal Record Checks (CRC) and Child Abuse Registry Checks (CARC) Procedure

E.1.D

Power & Trust Positions

 

Conditions of Employment

E.1.F

Medical Fitness

E.1.F-P

Medical Fitness -Procedure

E.1.F-EX1

Medical Fitness – Authorization by Employee Exhibit

E.1.F-EX2

Medical Fitness– Medical Practitioner’s Report Exhibit

E.1.G

Use of Information and Communication Technology

E.1.G-P

Use of Information and Communication Technology –Procedure

E.1.G-EX1

Use of Information and Communication Technology – Employee Agreement Exhibit

E.1.H

Employee Attendance

E.1.H-P

Employee Attendance -Procedure

E.1.H-EX.1

Employee Attendance Interview Report

E.1.I

Anniversary Date

E.1.J

Lay-off- Support Staff

E.1.J-P

Lay-off -Procedure

E.1.K

Hours of Work

E.1.K-P

Hours of Work –Procedure

E.1.L

Support Staff -Overtime

E.1.L-P

Overtime – Support Staff Procedure

 

Records and Acknowledgement

E.1.M

Personnel Files

E.1.M-P

Personnel Files -Procedure

E.1.N

Service Awards

E.1.N-P

Awards Program – Employees Procedure

 

Resignation and Termination

E.1.O

Resignation

E.1.O-P

Resignation Procedure

E.1.P

Termination of Employment

E.1.P-P

Termination of Employment Procedure

 

E.2 COMPENSATION

E.2.A

Workers Compensation

E.2.A-P

Workers Compensation -Procedure

E.2.B

Employee Pension, Benefits

E.2.C

General Holidays

E.2.C-P

General Holidays –Procedure

E.2.D

Continuous Operations – Lodge Staff

E.2.D-P

Continuous Operations –Lodge Staff Procedure

E.2.E

Compressed Work Week-Kitchen Services

 

E.3 LEAVES

E.3.A

Maternity Leave – Support Staff

E.3.A-P

Maternity Leave – Support Staff Procedure

E.3.B

Parental/Adoption Leave

E.3.B-P

Parental/Adoption Leave Procedure

E.3.C

Leave of Absence for Political Reasons

E.3.C–P

Leave of Absence for Political Reasons Procedure

E.3.D

Religious Leave – Support Staff

E.3.D-P

Religious Leave – Support Staff Procedure

E.3.E

Court Leave

E.3.E-P

Court Leave Procedure

E.3.F

Medical/Dental Appointments

E.3.F-P

Medical/Dental Appointments Procedure

E.3.G

Bereavement Leave – Support Staff

E.3.G-P

Bereavement Leave – Procedure

E.3.H

Compassionate Care Leave – Support Staff

E.3.H-P

Compassionate Care Leave – Support Staff Procedure

E.3.I

Extended Leave of Absence – Support Staff

E.3.I-P

Extended Leave of Absence – Support Staff -Procedure

E.3.J

Vacation – Support Staff

E.3.J-P

Vacation – Support Staff - Procedure

E.3.K

Sick Leave – Support Staff

E.3.K-P

Sick Leave – Support Staff -Procedure

E.3.L EX1

Employee Attendance-Interview

E.3.L P

Employee Attendance-Procedure

E.3.L

Employee Attendance

 

E.4 SUPERVISION AND EVALUATION

E.4.A

Supervision and Evaluation - Teachers

E.4.A-P

Supervision and Evaluation – Teachers- Procedure

E.4.B

Supervision and Evaluation - Support Staff

E.4.B-P

Supervision and Evaluation - Support Staff -Procedure

E.4.C

Merit Increases

E.4.C-P

Merit Increases-Procedure

E.4.D

Professional Development

 

E.5 RESPECTFUL WORKPLACES

E.5.A

Respectful Workplaces

E.5.B

Grievances – Support Staff

E.5.B-P

Grievances – Support Staff-Procedure

E.5.C

Harassment and Discrimination Prevention, Investigation and Resolution

E.5.C-P

Harassment and Discrimination Prevention -Procedure

E.5.D

Progressive Discipline – Support Staff

E.5.D-P

Progressive Discipline – Support Staff -Procedure

E.5.E

Employee Health and Safety - Alcohol and Drug Free Workplaces

E.5.E-P

Employee Health and Safety - Alcohol and Drug Free Workplaces -Procedure

E.5.F

Conflict of Interest

E.5.G

Gossip in the work place

E.5.H

Cellphone Policy